Privacy Policy

Privacy Policy

The Japan Ship Owners’ Mutual Protection & Indemnity Association and its subsidiary, Japan P&I Club (UK) Services Ltd. (The Association) fully recognises the importance of protecting personal information. Based on this recognition, we will comply with Act on the Protection of Personal Information of Japan, EU General Data Protection Regulation and the Ordinances related thereto (the “Laws”), and we are committed to protecting personal information that we have acquired.

We take measures to safely manage and protect the personal information provided in accordance with the Laws in order to prevent it from being lost, damaged, altered, leaked and illegally accessed, and we will keep improving this policy as necessary.

  1. Purposes of processing personal data

    In order for the Association to conduct business and fulfil its legal, regulatory and contractual obligations, it needs to perform legitimate and fundamental processing.

    The Association may maintain personal data for:

    • members, its related parties, and other clients
    • suppliers
    • professional advisers and consultants
    • enquirers, complainants
    • claimants
    • seminar applicants/participants, web magazine subscribers and other service requirers
    • job applicants

    The purposes of processing personal data are :

    1. To examine and underwrite before undertaking, and to perform and manage the insurance contract
    2. To survey insurance claims (including inquiry to related parties)
    3. To judge and arrange payment of insurance premium etc.
    4. To inform and provide various additional services
    5. To provide and send various publications and information such as annual report and loss prevention bulletins, etc (including delivering web magazines).
    6. To provide ID and password for log in to Member’s Pages.
    7. To respond to various inquiries
    8. To provide information of seminars, etc. and to receive its application
    9. To collect various information by questionnaires, etc.
    10. To receive and respond application for employment to the Association
    11. To provide to external service providers to the extent necessary to operate business of the Association.
    12. To comply with legal and regulatory obligations
    In case there are other purposes than the above mentioned items, we will notify the subject of the information of the purposes of using their personal information.
  2. Recipients of the personal data

    The Association may need to share personal data with the following third parties in order to conduct its business operation;

    • Agents and brokers
    • Business associates, other professional bodies, advisers
    • Claims investigators
    • Courts and tribunals
    • Governmental and regulatory authorities
    • Law enforcement and prosecuting authorities
    • Healthcare professionals, social and welfare organisations
    • Claimants, beneficiaries, assignees and payees
    • Credit reference, debt collection and tracing agencies
    • Data processors
    • Family, associates and representatives of the person whose personal data we are processing
    • Financial organisations
    • Recruitment agencies
    • Services providers
  3. Transferring personal data

    Your personal data collected by the Association may be stored and processed in Japan, the United Kingdom or any other country in which the Association or associated third parties maintain facilities.

    Should the Association needs to transfer your personal data, Association will take all reasonable measures to safeguard the transfer of your personal data to third parties in a manner that complies with the Laws.

  4. We will respond by due compliance with the Laws whenever a subject of information requests to disclose, correct, delete or stop using their personal information.

  5. For request of disclosure, correction, deletion, stop using and other treatment of personal information, inquiries and complaints, please contact to the following;

    <Data Controller>
    The Japan Ship Owners’ Mutual Protection & Indemnity Association
    Planning Department

    <Data Protection Officer>
    Masahide Inde, General Manager of Planning Department
    15th Floor, ARK Hills Front Tower, 2-23-1, Akasaka, Minato-ku, Tokyo 107-0052, JAPAN
    Contact form

Cookie Policy

How Cookies are Used

Cookies are used with some of the content at this website in order to provide services that are optimally suited to the site user.

What Cookies Are

A cookie is a function that is saved on the user’s computer (or other device with an Internet connection such as a smartphone or tablet computer) when the user visits this site. Using cookies enables us to obtain information such as the number of visits made to the site through your computer, and the pages visited within the site. Information obtained through cookies contains absolutely no personal information that could be used to distinguish individual visitors.

Users can disable the cookie function by adjusting their browser’s settings. Disabling cookies will have no negative effect on the use of this site.

Purpose of Use

  1. Improved User Experience
    Cookies are used to provide the user with content for the appropriate country and in the appropriate language, based on the country from which and language in which the site has been previously accessed.
  2. Understanding How the Site Is Used Leads to Improved Service
    Cookies are referenced in order to gain an understanding of the current state of how the services offered at this site are being used. This enables us to improve the services and to provide services suited to the interests and needs of the user.
    1. Google Analytics, a service of Google LLC, is used in order to understand the status of utilization of this website, and to improve services. We also apply the User Properties and Interest Category Report function of Google Analytics in order to provide customers with more appropriate content. Google Analytics uses cookies to gather information on browsing activity (i.e., “user information”) for this website.

    2. User information gathered, recorded and/or analyzed using Google Analytics contains absolutely no information by which specific individuals can be identified. This user information is managed according to the Google LLC Privacy Policy. See the Google Analytics website for an explanation of the Google Analytics Terms of Service. See the Google LLC website for an explanation of the Google Privacy Policy.

      Google Analytics Terms of Service (External link)
      Google Privacy Policy (External link)

    3. Google Analytics can be disabled by downloading and installing the Google Analytics Opt-out Browser Add-on from the Google website, then adjusting the browser settings.

      Google Analytics Opt-out Add-on(External link)